A HELPFUL STEP BY STEP GUIDE TO YOUR OFFICE RELOCATION
Staff
• Communicate with your staff on the lead up to your move and keep them fullyinformed of the timescales
and arrangements.
• Provide specific instructions for each department regarding packing and timescales.
• Ensure that you have adequate staff at the collection address at the time of your move so that all items to be
removed are taken.
• Have members of your staff in attendance at the new premises to ensure that furnitureand effects are placed in
the correct location.
Crates
• Antac will deliver and distribute all plastic crates required for a self-pack of files and effects; this is usually included in your quotation.
• Place the contents of all desks, workstations and cupboards into the crates and fully secure. Please do not fill crates higher than the lids and stack packed crates no
more than four high
Labels
• Please ensure that every crate is clearly lab eled with its contents and position in the new premises. Sticky mailing labels may be used. This helps in ensuring a
smooth set up at your new building
Layout
• If possible please supply a sketch or floor plan of each room at the new location, indicating room number. If we are unable to comply with your plan due to insufficient
space, our staff will place items in practical alternative positions.
Lifts
• We will require exclusive use of lifts at both collection in order that the removal may be carried out as speedily as possible.
Safes
• Contents must be packed into crates. Alternative arrangements must be made for the transportation of cash, deeds, bonds, securities, etc. All safes must be left open
and keys available.
Computers and Electronic Equipment
• Computers, hard drives, printers, keyboards, word processors, main-frame units, peripheral and general office equipment should be disconnected by your IT
department and made ready for packing and moving by Antac Removals staff, unless you have opted for a fully inclusive IT package
Photocopiers
• Check with the manufacturer or supplier before moving any photocopiers. If the photocopier is leased it may need to be moved by the supplier. Most photocopiers
should be drained of any fluid prior to removal. Larger machines must be dismantled and prepared for removal by the equipment engineers.
Dismantling / Reassembly
• Antac employees will dismantle and re-assemble free standing racking, shelving, modular / system workstations, boardroom tables, drawing equipment etc. This wil
l be discussed with our estimator on viewing your premises
Plants
• Our staff will move plants at your request. The supplier must remove plants supplied on a rental basis
Parking
• Once we have visited both premises prior to the removal date and are aware of any parking restrictions we will ensure adequate and appropriate arrangements are
made with relevant authorities for suitable parking in close proximity to your premises. In order to facilitate parking on yellow lines, "red routes", chevrons, urban
clearways, etc we will apply for parking permits in advance of the removal.
Desks
• If electrical appliance or telephones are cabled through desks, please unplug them and pack them into crates. Do not lock drawers or leave keys in locks.
Bookcases
• Contents must be packed into crates. Please label sliding glass doors separately, as these will be taken out prior to the removal. Please do not leave keys in locks.
Metal Filing Cabinets
• The contents of metal filing cabinets do not necessarily have to be emptied (unless they are to be carried up/down stairs/steps). Keep the key in a safe place.
Wooden Filing Cabinets
• Please empty all contents of wooden filing cabinets into crates. Lock the cabinet, and keep the key in a safe place.
Lateral Filing Cabinets
• Please empty all contents of lateral filing cabinets into crates. Lock the cabinet and keep the key in a safe place.
Personal Items
• We suggest that your employees remove personal items from the premises whilst the removal is in progress
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